VK Volleyball Club

 

Friday 29th June 2007

 

Present: Angela Cunningham; Ales Rencin; Mel Jupp; Nigel Jupp; Martin Collins; Eloise Beckles; Steve Munro; Sue Munro; Tracey Wilkin; Petra Nannes; Joe Azzizolla; Brian Grogan; Gemma Bettina; Marlous Kuyper; Mark Beckwith;

 

Apologies: Sean, Elias, Dalibor, James, Lisa, Denisa

 

Minutes of last meeting: Approved.

 

Matters arising: 

 

A number of points that were agreed last year did not happen:

 

  1. Minutes should be circulated sooner.
  2. Committee meeting to be arranged in December.
  3. Joining fee to be implemented
  4. National Cup not to be entered

 

These points will be re-examined later in the agenda at this AGM

 

Chairperson’s Report:

 

Club has been successful with all four teams doing well.  Implementation of team managers has been successful.  A sub-committee meeting was held during the year to review finances and everything was running well.  Big thanks to everyone in the club for their contribution.  There is money available for junior development next year and Barnet Borough will be discussing this later in the year.  Volunteers may be required for coaching a session in a park in the borough during August.

 

Treasurer’s report:

 

The club made a surplus for the year of £269, which is a good result as there was no income from the tournament this year.  If membership is at similar levels for the coming year then there should be no need for an increase in subscriptions.  It was difficult to collect fees from members, particularly 1st team players, who did not pay for the term.

Currently although we use 2 courts for 2 hours we have only been charged for 1 court for 2 hours ie half price, thanks to the contribution from the Borough.  Ange is in negotiation for court fees for the coming year. 

 

The level of income from subscriptions has increased as a result of additional effort from the committee in chasing fees and more people paying the termly subscriptions.

 

A discussion followed re the level of subscriptions, match fees etc:

 

AGREED: 

 

  1. Fees to remain at £50 for the first two terms and £30 for the third term
  2. Match fees to increase to £8 per match for those not paying termly – team managers discretion to be used where people play less than a full match
  3. Team managers to have responsibility for collecting match fees
  4. Treasurer to circulate update on outstanding fees to the committee at the end of each term.

 

Secretary’s Report:

 

The job is increasing each year as we have more teams and more teams are joining the league, but generally fixtures have happened when they have been scheduled.  Only real problem was with Enfield not fulfilling their refereeing commitment however they did substitute one of ours in return.  The EVA Cup was not a successful venture – a lot of admin with lack of commitment from the players and it was disappointing that we did not fulfil our commitments.

 

AGREED:  We will not enter the EVA Cup next year

 

Officiating has been difficult as always with additional pressures on the secretary organising officials for matches.

 

AGREED:  Team managers to be responsible for organising officials for their own matches and in the case of the first team their away refereeing responsibilities.

 

A big thank you to Nigel and Brian for organising their teams so well and to Sue and Joe for attending the HVA meetings in Tracey’s absence.

 

E-mail response has generally been poor with the exception of the response to the AGM and nominations etc.

 

Team Report:

Men’s 1st team (Nigel) – this has gone very well with an overabundance of coaches available for matches however the team finished 3rd in the league.  This may have been largely due to other strong teams in the league rearranging matches so that their strongest teams are available whereas VK didn’t necessarily do this and put out weaker teams.

 

Sean (in absentia) suggested whether there was still merit in running a 1st team of ‘old boys’ who just turned up to play rather than encouraging other less experienced players to play.

 

AGREED:  Yes we are still happy

 

Men’s 2nd team (Brian) – no coach this season and team has struggled without at least one 1st team player present – made more difficult as the squad was quite large at the start of the season.  It would help immensely if there was one consistent coach available for match coaching for next season.  Sean has volunteered to assist with this.

 

AGREED:  Ange to speak to Sean to determine the basis/availability on which he would be prepared to coach the men’s 2nd team.

 

Ladies (Sue) – after an early crisis we recovered well.  We had a lot of 5 setters and did well to finish 3rd.  It was also noted that the team did beat every other team in the league.

A big thank you to Sue and much appreciation of her expertise and contribution.

 

Election of Officers:

 

Chairperson:  Ange - nominated Eloise, seconded Petra

Treasurer:  Joe – nominated Ange seconded Sue

Secretary:  Nigel – nominated Ange seconded Tracey

 

Committee Members:

 

Men’s 1st team manager:  Ales – nominated Steve seconded Nigel

Men’s 2nd team manager:  Brian – nominated Mark seconded Martin with Mark to organise officials

Ladies team manager:  Tracey – nominated Eloise, seconded Ange

Social Secretary/Tournaments:  Marlous assisted by Gemma (junior database)

(Comment was made as to who funded tournaments, it has for some time been the players who attend….not surprisingly)

Men’s Coach:  Steve

Ladies Coach:  Nigel

Junior’s coach: Ales, assistant Petra.

Website manager, although not officially discussed, Martin has and will continue to update and improve the club website.

Mel offered to compile a matrix for officiating

Ange to call a meeting soon to discuss and clarify roles of committee members

 

Equipment:

AGREED:  Joe confirmed that there was £250-£300 available to spend on balls

 

Meeting closed at 9.40pm

 

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